Title: Administration Assistant - Medical Education
Box Hill, VIC, AU, 3128 Burwood East, VIC, AU, 3151 Wantirna, VIC, AU, 3152 Eastern Health, VIC, AU, 3128 Ringwood East, VIC, AU, 3135 Upper Ferntree Gully, VIC, AU, 3156
Administration Assistant
- Permanent Part-Time, 8 hours per week (half-days on Tuesdays and Wednesdays)
- Based at Box Hill Hospital with travel to other Eastern Health sites as required
- Join the Postgraduate Medical Education Unit in the Eastern Health Institute
Are you looking to build practical work experience and are available to work on Tuesdays and Wednesdays, this could be the opportunity for you!
Eastern Health
Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.
Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.
This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.
About the role
This is an excellent opportunity for an enthusiastic, diligent and organized Administration Assistant to join the Postgraduate Medical Education Unit (PMEU) at Eastern Health.
The Administration Assistant supports the work of the PMEU, working across programs with a focus on customer service, administration operations, data management, records management, meeting administration and general administration duties.
About you
To be successful in this role you will possess:
- Adaptability and flexibility including the ability to work across EH sites/locations
- Availability for work on Tuesdays and Wednesdays each week
- Willingness to work on Intern and Hospital Medical Officer/Registrar Orientation dates. Please note these Orientation Programs are generally held three times each year e.g. on the first Monday of January, on the first Monday of February, on the first Monday of August
- Proactive and independent approach with demonstrated self-initiative and strong work ethic to complete work with accuracy and before deadlines
- Systematic and thorough approach, whilst maintaining attention to details
- Ability to manage competing priorities effectively
- Excellent customer service skills, and professional verbal and written communication
- High level of confidence in Microsoft Office and M365 programs e.g. Word, Excel, Outlook, Teams, One Drive, PowerPoint, and Learning Management Systems
- Ability to work effectively individually, and collaboratively within a team
- Current diver's license
Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.
What we offer
Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!
- Mentor and Shadowing program
- Access to discovery days across our 50 sites
- Study and professional development leave
- Friendly & supportive teams
- Commitment to Diversity, Equity and Inclusion
- Fitness Passport for work-life balance
- Employee Assistance program accessible for you and your loved ones
- Flexible working hours and excellent entitlements
- Salary packaging options and an employee benefits scheme
- Access to Private Health Insurance offers
- Digital upskilling, such as excel and Power-Bi training
- Cafes at all of our Hospitals
Next Steps
Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.
We review all applications when we receive them, and we notify unsuccessful candidates.
If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.
Good to know:
- We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
- We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
- As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
- Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
- Advertising may end before the closing date.
- We do not accept recruitment agency application
If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.
Contact Person: Dr Lian Peng Yee
Contact Number: 9955 1107
Contact Email: lianpeng.yee@easternhealth.org.au
Job Posting End Date: 6th April 2026
Need help submitting your application?
Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1)
Click Here for the Candidate Guide also for help in our recruitment process!
Our Values in Action:
Respect for all | Safe always | Partnering in care | Learning and improving every day