Title:  Capital Project Officer

Capital Projects Officer

• Project Officer position (similar to Project Administrator, Contract Admin, Junior Project Manager)
• Permanent/ongoing position | Based at Box Hill or site agreed
• Site visits to various Eastern Health sites as required | Hybrid working option available. 
• 40 hours per week with accrued 1 x RDO per month or 38hrs pro rata option

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.

This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.

About the role

The Project Officer supports the Capital Projects team by managing contract administration tasks, processing invoices, and coordinating procurement activities. They ensure compliance with public construction frameworks and assist in maintaining accurate project documentation.

This role is vital for smooth project delivery, effective reporting, and stakeholder communication.

About you 

Desirable Qualifications and Experience:

• Qualifications and/or relevant experience in project management, building construction, engineering, architecture or related field, particularly in roles such as project administration, contract administration, or junior project manager.
• Experience in working on capital works projects within healthcare, aged care, pharmaceuticals or similarly regulated environments.
• Awareness of the Victorian Public Construction Framework and project delivery processes under contracts such as the Medium Works Contract and consultant agreements.
• Understanding of procurement and tender processes in accordance with Buying for Victoria or HealthShare Victoria guidelines, including preparation of documentation and assistance with evaluations.
• Experience supporting contract administration tasks such as reviewing and responding to Notices of Delay, Extension of Time (EOT) claims, and variations, builder progress claims and RFIs.
• Demonstrated experience processing monthly invoices from builders, consultants, and suppliers, including reconciling against contracts, budgets, and project forecasts.
• Experience in purchasing and coordinating delivery of FFE and minor equipment for capital projects, under direction of the project manager.
• Skilled in preparing meeting agendas, taking minutes, tracking action items, and maintaining project records and registers.

Desirable Key Skills and Attributes:

• Strong organisational skills with the ability to manage competing priorities across multiple projects.
• Proficiency in using Microsoft Office (Word, Excel, Outlook, Sharepoint), with experience using finance, procurement, or document management systems (e.g. Aconex, Procore).
• Effective communication skills, including the ability to liaise with internal stakeholders, external contractors, consultants, and suppliers.
• Commitment to quality, sustainability, and continuous improvement.

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

• Diverse and engaging career opportunities
• Friendly & supportive team
• Flexible working hours
• Salary packaging options
• Career progression in our teaching hospitals

Next Steps

Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.

We review all applications when we receive them, and we notify unsuccessful candidates.

If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check (which we will pay for). 

Good to know:

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
• Advertising may end before the closing date.
• We do not accept recruitment agency application

If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.

Please click here for position description link

Contact Person: Simone Gear

Contact Email: simone.gear@easternhealth.org.au

Need help submitting your application?

Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1) 

Click Here for the Candidate Guide also for help in our recruitment process!

Our Values in Action:

Respect for all | Safe always | Partnering in care | Learning and improving every day