Title: Administrative Assistant
Burwood East, VIC, AU, 3151
Administration Assistant - Transition Care Program
- Permanent Part-time | 3 days per week 8.30 am to 5.00 pm | Monday – Friday
- Peter James Centre | Transition Care Program | Car parking available
- Great opportunity to work in public health with a friendly and supportive team
Eastern Health
Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and statewide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs.
About the role
The Administrative Officer for the Transition Care Program provides high level administrative and clerical support to facilitate the smooth operation of Eastern Health’s Transition Care Program. The Program Administration and Management team are based at the Peter James Centre site, but the TCP program operates in the community and at three residential sites.
The duties of the Administrative Officer include being the first point of contact for the Program, the management and maintenance of the current client list and client waiting list for both community and residential TCP beds.
The position provides clerical support to the Program Manager and works closely with their Administration colleague, Clinical Coordinators, the multidisciplinary Transition Care Program team members and the staff of the residential facilities from where the program operates.
About you
To be successful in this role you should possess:
- Experience in an Australian health care setting
- Demonstrated ability to work autonomously.
- Flexibility with workdays/times
- Well-developed computer and keyboard skills including a good knowledge of Microsoft Excel, Word, Oracle and Outlook Programs and experience with health database systems.
- The ability to apply self to other computer programs and a track record of using initiative to improve systems, processes and procedures.
- Well-developed administrative/clerical and organisational skills and attention to detail.
- The ability to collate, interpret and present data and the ability to demonstrate a high level of accuracy with data entry.
- Effective interpersonal skills and the ability to communicate with a broad range of internal and external customers to effectively ensure their needs are attended to in a helpful and professional manner.
- Self-motivated with a demonstrated innovative approach to work practices and the ability to streamline and prioritise workload with the flexibility in moving between tasks at short notice.
- Previous experience in a health administrative/clerical position
- An understanding of medical terminology
- The successful applicant would be required to work 3 days per week.
Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.
What we offer
Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!
- Diverse and engaging career opportunities
- Friendly & supportive team
- Flexible working hours
- Salary packaging options
- Career progression in our teaching hospitals
Next Steps
Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.
We review all applications when we receive them, and we notify unsuccessful candidates.
If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.
Good to know:
- We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
- We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
- As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
- Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
- Advertising may end before the closing date.
- We do not accept recruitment agency application
If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.
**Please note applications will be screened upon receipt and advertising may close prior to the closing date.**
Please click here for the Position Description
Contact Person: Daniel Fleming
Contact Number: (03) 9955 7585
Contact Email: daniel.fleming@easternhealth.org.au
Job Posting End Date: 13/8/2025
Need help submitting your application?
Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1)
Click Here for the Candidate Guide also for help in our recruitment process!
Our Values in Action:
Respect for all | Safe always | Partnering in care | Learning and improving every day