Title: Administrations Officer
Eastern Health, VIC, AU, 3128
Administration Officer
- Permanent Full Time | 5 week’s annual leave + monthly day off
- Ringwood East | Car parking on site
- Small friendly and supportive team
Eastern Health
Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.
Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.
This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.
About the role
Eastern Health is a multi-campus health service providing a full range of health care at over fifty locations in the Eastern Suburbs of Melbourne. The role of the Infrastructure Services Department is to:
- Ensure all aspects of building compliance
- Maintain the buildings, plant, energy supplies, medical gases and emergency building services
- Perform minor alterations to buildings
- Assist business owners with maintenance of non-medical equipment
- Assist in major capital works
- Day to day management of construction contractors
The Infrastructure Services Department consists of Service Hubs, Four Infrastructure Services Hubs supported by a central administrative service. Each Infrastructure Services hub provides support to a major Eastern Heath campus together with a number of minor sites.
Working as part of a team, this position provides high level administrative, secretarial and support and contributes as required to the efficient operation of the management teams. This may include any additional support that may be required, as determined by the Operations, Systems and Administration Manager – Engineering and Infrastructure Services.
About you
To be successful in this role you will possess:
Essential:
- Proficiency in the use Microsoft Office products – specifically Excel, Word, and Outlook
- Extensive experience in the provision of high-level administrative support
- High level attention to detail
- High level proficiency and accuracy in keyboard skills
- Ability to display initiative and to work independently as required
- Demonstrated commitment to customer focus
- Highly developed communication and interpersonal skills both written and verbal
- A demonstrated ability and commitment to work as part of a team
- Commitment to teamwork and maintaining confidentiality in all matters
- Demonstrate an ability to manage competing demands and ensure all commitments and timeframes are achieved
- High level of accuracy with data entry
- Highly developed interpersonal and leadership experience
- The ability to work as part of a diverse team
- Excellent communication and organisational skills
Desirable:
- Previous administrative support role experience in a hospital or service environment
- Demonstrated proficiency in use of online meeting technology (e.g.: teleconference, videoconference and online meeting information)
- Functional, working knowledge of Pulse
- Able to use project software e.g. ACONEX
- Functional, working knowledge of FMIS
Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.
What we offer
Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!
- Diverse and engaging career opportunities
- Friendly & supportive team
- Flexible working hours
- Salary packaging options
- Career progression in our teaching hospitals
Next Steps
Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.
We review all applications when we receive them, and we notify unsuccessful candidates.
If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check (which we will pay for). We will notify unsuccessful candidates.
Good to know:
- We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
- We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
- As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
- Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
- Advertising may end before the closing date.
- We do not accept recruitment agency application
If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles
Contact Person: Nina Arlotta
Contact Number: 03 9982 2395
Contact Email: nina.arlotta@easternhealth.org.au
Job Posting End Date: 27.04.2025
Need help submitting your application?
Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1) | Medical Workforce Unit on (03) 9895 3469. [TA for Non Medical roles, MWU for Medical roles]
Our Values in Action:
Respect for all | Safe always | Partnering in care | Learning and improving every day