Title:  Property Manager

Manager Property Management Services

• Permanent Full Time | 5 week’s annual leave + monthly day off 
• Box Hill | Work from home arrangements 
• Experience career progression at a values-based organisation  

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.

This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.

About the role

Eastern Health Asset Management Team is a multidisciplinary strategic group dedicated to overseeing all physical and clinical assets—from imaging devices and beds to HVAC systems, precinct space and lease properties—throughout their full lifecycle. We support & maintain a comprehensive, up‑to‑date asset register, supporting the coordination of preventive and corrective maintenance, ensure compliance with safety and regulatory requirements in accordance with Asset Management Accountability Framework and the National Safety and Quality Health Service (NSQHS) Standards. The team work together across procurement, finance, ICT, and clinical services to optimise usage, minimise downtime, reduce whole‑of‑life costs, and support high‑quality patient care in alignment with government policy frameworks.

The Manager Property Management Services will be accountable for all lease and tenancy management across all Eastern Health property portfolio. The role requires working closely with all associated teams to support and implement leasing/tenancy lifecycle management functions within the departmental portfolios to ensure their service delivery levels.

Major duties and/responsibilities

• Lease Lifecycle Management focusing on:
  
  Strategic Planning: Support development of lease based on workplace strategy, market conditions and portfolio.
  
  Lease Negotiation & Execution: Identifying potential properties, analyse market trends and negotiate lease terms. Culminates to signing of lease, documentation and completion of onboarding.
  
  
• Lease / Property Administration: Ongoing management of the lease after it's signed. It includes tasks like:
  
  Tracking key dates & info: Rent deadlines, renewal/termination option periods, and other critical dates & information – Title, Planning doc, Valuation, etc.
  
  Managing rent payments: Managing timely payments, operating expenses and rent increase/s.
  
  Compliance & Adaptation to Market Changes: Staying up-to-date with lease terms and regulations.
  
  Financial record-keeping: Maintaining records of rent, expenses, outgoings and other financial info.
  
  Property maintenance: Addressing maintenance issues and ensuring compliance with lease terms regarding property upkeep.
  
  Lease Renewal or Termination: Manage lease expiration, which involves either renewal, negotiating new lease, or termination.
  
  Close-Out and Post-Expiration:  Manage activities after the lease expires, such as vacating the property, returning any equipment or assets, and final reconciliation of financial obligations.
  
  

• Ensure all activities comply with Eastern Health policies, standards, guidelines and procedures.
  
  
• Coordinate Maintenance work, Capital work planning and property Site handover/take-over
  
  
• Manage all relevant documentation, maintain the lease and tenancy register (via Jaggaer) and ensure that the property database maintains current information.
  
  
• Assist in the procurement of valuations, audit, leasing and tenancy services and manage leasing for vacant areas as directed by the internal client
  
  
• Provide asset performance reporting of real estate transaction and activities against agreed performance parameters
  
  
• Develop and Implement Property Management Policies to support effective lease lifecycle activities
  
  
• Foster and maintain positive working relationships with stakeholders, tenants, contractors, suppliers, and consultants.

About you 

To be successful in this role you will possess:

Essential

• Ability to work within an integrated and multidisciplinary services model, delivering Precinct Space Management, Facilities Management, Capital Project Management and Financial Management Services
• Ability to work well within a small team with strong internal communication skills
• Knowledge in Government practices, relevant legislation and policies, standards and agreements about property and lease lifecycle activities.

Desirable

• Experience in a mix of commercial, retail and residential property
• Knowledge in business, asset management and/or financial planning
• Adaptive to change and use flexible / innovative approach to problem solve
• Proficient in desktop applications such as Word, Excel, and Outlook
• Knowledge and experience in using digital property, facility or maintenance management software would be advantageous
• Knowledge of financial analysis, asset portfolio management,  interpretation and reporting requirements related to property-related information and trends
• Certificate IV in Real Estate Practice Victoria (CPP41419) or eligible to be an agent’s representative, Real Estate Certificate of Registration or Licence

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

• Mentor and Shadowing program 
• Access to discovery days across our 50 sites 
• Study and professional development leave 
• Friendly & supportive teams
• Commitment to Diversity, Equity and Inclusion 
• Fitness Passport for work-life balance 
• Employee Assistance program accessible for you and your loved ones 
• Flexible working hours and excellent entitlements 
• Salary packaging options and an employee benefits scheme 
• Access to Private Health Insurance offers 
• Digital upskilling, such as excel and Power-Bi training 
• Cafes at all of our Hospitals 

Next Steps

Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.

We review all applications when we receive them, and we notify unsuccessful candidates.

If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.

Good to know:

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
• Advertising may end before the closing date.
• We do not accept recruitment agency application

If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.

Please click here for position description link

Contact Person: Chee Woo

Contact Email: cheechiang.woo@easternhealth.org.au

Job Posting End Date: 07/09/2025

Need help submitting your application?

Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1) | Medical Workforce Unit on (03) 9895 3469. [TA for Non Medical roles, MWU for Medical roles]

Click Here for the Candidate Guide also for help in our recruitment process!

Our Values in Action:

Respect for all | Safe always | Partnering in care | Learning and improving every day