Title:  Personal Assistant

Personal Assistant to Director of Emergency Medicine

• Angliss Hospital | Emergency Department | Car parking available
• Great opportunity to work in public health | With a friendly and supportive team
• Permanent Part-time position | 9 days per fortnight | Monday – Friday

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.

This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.

About the role

The Administration Assistant for the Director of Emergency Medicine provides high level administrative and clerical support to facilitate the smooth operation of Angliss Hospital's Emergency Department.  Providing support to the Angliss Emergency Department management team to ensure the efficient, effective, and responsive operation of the health service.

Providing secretarial and administrative support to the Angliss General Medicine Department management team to ensure the efficient, effective, and responsive operation of the health service Ensures that all administrative functions and general administrative support to the senior medical/nursing staff as directed by the Medical Directors.

About you 

To be successful in this role you should possess: 

• Experience in an Australian health care setting
• Demonstrated ability to work autonomously.
• Flexibility with workdays/times
• Well-developed computer and keyboard skills including a good knowledge of Microsoft Excel, Word and Outlook Programs and experience with health database systems.
• The ability to apply self to other computer programs and a track record of using initiative to improve systems, processes and procedures.
• Well-developed administrative/clerical and organisational skills and attention to detail.
• The ability to collate, interpret and present data and the ability to demonstrate a high level of accuracy with data entry.
• Effective interpersonal skills and the ability to communicate with a broad range of internal and external customers to effectively ensure their needs are attended to in a helpful and professional manner.
• Self-motivated with a demonstrated innovative approach to work practices and the ability to streamline and prioritise workload with the flexibility in moving between tasks at short notice.
• Previous experience in a health administrative/clerical position
• An understanding of medical terminology
• The successful applicant would be required to work 9 days per fortnight.

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

• Diverse and engaging career opportunities
• Friendly & supportive team
• Flexible working hours
• Salary packaging options
• Career progression in our teaching hospitals

Next Steps

Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.

We review all applications when we receive them, and we notify unsuccessful candidates.

If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check (which we will pay for). We will notify unsuccessful candidates.

Good to know:

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
• Advertising may end before the closing date.
• We do not accept recruitment agency application

Please click here for the Position Description

Contact Person: Kaylene Haywood

Contact Number: 03 9759 1941

Contact Email: kaylene.haywood@easternhealth.org.au

Job Posting End Date: 21/03/2025

Need help submitting your application?

Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1) | Medical Workforce Unit on (03) 9895 3469. [TA for Non Medical roles, MWU for Medical roles]

Our Values in Action:

Respect for all | Safe always | Partnering in care | Learning and improving every day